The seven rules for Office's writing e-mail

Nowadays most office communication takes place through the Internet. Although the communications culture of letters written on the signed papers and stamps is still there, but the way it seems to be easier is these days is e-mail.

E-mail reduces operating expenses in terms of the contractor, printing ink, stamp and saving time to ensure that the written letter reaches the participant without being lost.

Despite its many advantages, communications via email can distract you from breaking the rules of formalization in the working environment. Here I am bringing you six principles to consider when using email.

The contact information you make by email starts with the appearance of your address. Imagine you are receiving an email from a boss or colleague through his address with such words as,, or

Such an address creates images that you have not yet crossed and your messages can be ignored.

Use your official names for your contacts. If you do not like to use your names as they are, use logical arguments. If your office has an order to use official office emails, use it for your official contacts, and other emails to use for your personal contacts.

Think about the headline

It is likely that you write your e-mail to more mail. Sometimes he may not have time to read every letter sent to him.

When you use a self-sufficient header, you add the possibility of your mail read.

To find the right title, consider why you write the letter. What is the main purpose of your letter? That's the title of your email.

If, for example, you are writing for the purpose of sending a report you have worked on, it is a preview of the news headline.


Avoid using non-encrypted messages. Example; RE: GOOD AFTERNOON When you are talking about the budget session report. A busy recipient may ignore an email that is intended to greet anonymous message with an important message.

The gentlemen greet one another. Greet the person you wrote. Identify what you wrote in words like ‘Dear Mr. Abubakar, Greetings!, Or, Nd Dear Brother Ayoub, Good morning!

Remember that ishwa privatized ‘‘ carry more weight than the information directed to a group of people. If you have to write to several people, sometimes, submit your prayers to specific individuals.

Once greeted, go directly to your message purpose. Make sure your first sentence bears what you have read your reader. The benefit of doing this is to avoid harassing the recipient to find what you want to say.

To get started with a sentence, consider if you would have to write just one sentence to complete your message, what would you say? What do you want the recipient to do? What action should he take? Specify it then explain if necessary.

Sometimes we forget and use the local language for official communication with our colleagues at work.

Although we can talk to jokes when we are in the tea-time negotiations, it is not appropriate to set up an official conversation.

Also, show goodness by using such words, 'please', 'please', 'thank you' and 'thank you very much. , can you use me yesterday's information? ”A language like this brings the same message without expressing contempt and contempt.

Consider the principles of writing

Minor infringement errors show you are not careful. Sometimes your writing style can make the reader lose faith in you.

Separate different ideas by creating a paragraph. Avoid writing all letters in large letters. Psychological reader feels angry. Instead of using large letters, do so.

Separate the dot with the next word for space. Complete your letter by placing your full contact. Many emails have a system to sign your signature on your company and attach contact. You can use this system.

Don't hesitate to send an email. Read the email to verify the language you used. See if you have attached an attachment to. Attachment. Za Put other people 's addresses you think it's important to know that you have used the email in a CC section. If you would not like them to get to know each other, put their address on BC. Then send your email.

0/Post a Comment/Comments

Previous Post Next Post